Executive Assistant to the CEO

Closing Date: June 11, 2011

Company:	UtahTechnologyJobs.com Salt Lake City, UT
Job Location:	Salt Lake City, UT (Salt Lake County)
Employment Type:	Full Time
Department:	MediConnect Global
Salary Range:	DOE
Benefits:	Health, Dental, 401k, PTO, Holidays

Description:

Company Overview
MediConnect Global is the industry leader in retrieving and delivering medical records world wide via the internet. Using state-of-the-art software and advanced website applications, the company works with some of the largest and most prestigious insurance companies and law firms in the nation.

MediConnect Global is a rapidly growing company providing a fast paced work environment with exciting opportunities for career advancement. As a member of the MediConnect Global team, your hard work and quality job performance will be both appreciated and rewarded as you take advantage of this opportunity to grow with the company.

Job Overview
This position is responsible for providing full administrative support to the office of the CEO. This person will work closely with the projects and tasks of the CEO and will be counted on to make sure everything runs smoothly. The most important function of an Executive Assistant to a CEO is to buy back as much time for the CEO as possible. This person needs to have a complete understanding of the dynamics of the business, the priorities of the company and the priorities of the CEO. The Executive Assistant can be called upon to communicate, plan, organize, negotiate, and participate in decision making at very high levels.

Duties:

• Requires the appropriate handling of confidential information, the exercise of a high degree of initiative, with an emphasis on integrity, speed, accuracy, and reliability.
• Arrange, schedule and manage travel arrangements, off-site meetings, and conference calls
• Maintain calendar for CEO and Executive Department.

• Coordinate and plan meetings for Executive Office, to include daily, monthly, and yearly requirements.
• Coordinate travel arrangements for Executive Office, as needed, for daily operations and corporate special events.
• Disseminate information between Executives and Board of Directors, to include quarterly Board Meetings, annual meeting, presentations and other related meetings throughout the year.
• Prepare and reconcile expense reports for approval.
• Produce and distribute documents, maintain files, copy and fax, transcription, as needed on a day-to-day basis.
• Service as liaison between executive offices and other management.
• Screen external calls and letters received by executive offices to proper personnel/department for handling.
• Provide full back-up and assistance to Executive Administrator to the CEO
• Carry out the day-to-day work and responsibilities
• Perform other duties as directed

Qualifications:

• 2+ years experience in providing administrative support to a company's president or a "C" level executive
• Associate's degree
• Expert level skills in Microsoft WORD, EXCEL, POWERPOINT and OUTLOOK
• Experience in taking meeting minutes
• Experience in travel arrangements and executive calendar management
• Ability to oversee all office operations and oversee staff as necessary
• Must be able to work flexible hours
• Attentiveness and strong interpersonal skills
• Well groomed and professional appearance
• Courteous and has a professional demeanor at all times
• Maturity
• Tidiness
• Respect for confidentiality and discretion
• Positive attitude and dependability
• Effective written and verbal communication skills across departments and organizational levels
• Keeps commitments and is eager to meet challenges with resourcefulness and innovation
• Self motivated and responsible to take own initiative and use good judgment

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